1. Data protection at a glance

General notes

The following notes provides a simple overview of what happens to your personal data when you visit our website. Personal data are all data with which you can be personally identified. For detailed information on the subject of data protection, please refer to our data protection declaration listed below.

Data collection on our website

Who is the data controller on this website?

The controller responsible for data processing on this website is:

Leibniz-Zentrum für Agrarlandschaftsforschung (ZALF) e.V.
Eberswalder Str. 84
15374 Müncheberg

Phone: +49 33432 82 0
E-Mail: zalf@zalf.de

Controller is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.).​

How do we collect your data and what do we use it for?

• When you visit our pages, your IP address is stored. This happens in a shortened form, we use it to create statistics.
• In order to operate our website we also have to process data.
• To be able to process your request, we need your contact data and request contents.
• We have profiles in some social networks and can also view information from you there.

We work together with some service providers who can receive your data for specific purposes.

2. Data protection officer

Statutory data protection officer

We have appointed a data protection officer for our institute.

Herr Florian Melzer, Dipl. Jur.
ecoprotec GmbH
Pamplonastraße 19
33106 Paderborn

E-Mail: datenschutz@zalf.de

Phone: +49 5251 877 888-0

3. Data collection on our website

Server-Log-Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in the technically error-free presentation and optimization of our website – for this purpose, the server log files must be recorded.

Cookies and storage elements

We sometimes use so-called cookies and other storage elements. Cookies do not cause any damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit. Other cookies remain stored on your terminal device until you delete them. These cookies allow us to recognize your browser on your next visit.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Cookies and other storage elements that are required to carry out the electronic communication process or to provide certain functions you have requested are stored on the basis of Art. 6 para. 1 lit. f GDPR. ZALF has a legitimate interest in storing cookies and other storage elements for the technically error-free and optimized provision of our services. Insofar as other cookies (e.g. cookies for the analysis of your surfing behavior) are stored, these are treated separately in this data protection declaration.

Hosting: Hetzner Online GmbH

We host our website on servers of Hetzner Online GmbH, Industriestraße 25, 91710 Gunzenhausen, Germany.

Data collected on this website is stored on Hetzner servers. This may include, in particular, IP addresses, contact requests and meta and communication data generated via a website.

We base the use of Hetzner on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in the secure, fast and efficient provision of our online services by a professional provider such as Hetzner.

Hetzner acts as data processor and processes your data only in accordance with our instructions. In this context, we have also concluded an data processing agreement with Hetzner in accordance with Art. 28 GDPR. Further information on the handling of user data can be found in Hetzner Online GmbH’s privacy policy at: https://www.hetzner.com/de/legal/privacy-policy

Request by e-mail or phone

If you contact us by e-mail or telephone, we will store and process your request, including all personal data (name, request), for the purpose of processing your request.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures (e.g. event registration). In all other cases, the processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR), as we have a legitimate interest in the effective processing of the inquiries addressed to us.

The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Processing of applications

We collect, store and process your personal data for the purposes of organizing events and workshops. This involves the information shown on the form. The information marked as mandatory is required for the processing and implementation of your participation.

The data collected is used in particular for the planning and implementation of the event, the creation of name badges and the generation of participant lists (Art. 6 para. 1 lit. b GDPR).

1. internal documentation

Certain participant data is required for the internal documentation of the event (Art. 6 para. 1 lit. f GDPR – legitimate interest in internal administration to the usual extent).

1. Event information

We also use your e-mail address to inform you about the specific event and any changes (Art. 6 para. 1 lit. b GDPR).

List of participants

Title, first name, surname and institution will be published on a list of participants and may be passed on to other participants of the same event (Art. 6 para. 1 lit. f GDPR – we have a legitimate interest in enabling the usual scientific exchange afterwards).

4. Recipient

Unless explained separately in the individual sections, we will forward your data internally to the responsible employees and, if necessary, to other recipients such as authorities, tax consultants, banks, lawyers, web hosts and other third parties typically involved in the processing of data in the normal course of scientific operations. This data may also be passed on to third parties if it is necessary to pursue our claims or if there is a legal obligation to do so.

Data will not be passed on to third parties for their own use without your express consent and is always subject to the requirement of lawfulness. All service providers are integrated in accordance with the requirements of the GDPR.

5. Delete

Your personal data will only be stored for as long as is necessary for the purposes for which it was collected, including to comply with legal accounting or reporting requirements.

We are required by law to retain basic information about our customers (including contact, identity and transaction data, business letters) for tax and commercial law reasons for a period of six years after the end of the business relationship or ten years after the end of the current tax year in which the invoice was issued (Section 257 HGB, Section 147 AO, etc.).

In individual cases, separate deletion periods apply, which we have then highlighted in the respective sections.

Under certain circumstances, you can request the deletion of your personal data: you can find more information on this in the section “Your rights”.

6. Your rights

In certain cases, you have the following rights in relation to your personal data:

Right of access (Art. 15 GDPR) to your personal data which we process. Based on this right, you can obtain a copy of your personal data stored with us and check whether we are processing this data lawfully.

Right to correction (Art. 16 GDPR) of your personal data stored by us. On the basis of this right, you can have incomplete or incorrect data stored with us corrected, even though we may have to check the accuracy of the new data you provide.

Right to deletion (Art. 17 GDPR) of your personal data. On the basis of this right, you can demand that we delete or remove personal data if there is no valid reason for its further processing. You can also request us to delete or remove your personal data if you have successfully exercised your right to object to the processing (see below), if we have processed your data unlawfully or if we are obliged to delete it in order to comply with local legislation. For legal reasons, it may not always be possible to comply with your request for deletion, but you will be informed of this at the time of your request.

Right to limit the processing (Art. 18 GDPR) of your personal data. On the basis of this right, you can ask us to suspend the processing of your personal data in the following cases: (a) if you want us to establish the accuracy of such data; (b) if the use of the data by us is unlawful but you object to its deletion; (c) if you want us to keep the data for longer than is necessary for us because you need it to establish, exercise or defend a legal claim; or (d) if you have objected to the use of your data by us but we need to verify whether there are overriding legitimate reasons for its use.

Right of transferability (Art. 20 GDPR) of your personal data to you or a third party. If you so wish, we will provide you or a third party designated by you with a copy of your personal data in a structured, common, machine-readable format. However, this right applies only to automated data that you have originally consented to the use of or that has been used to fulfill a contract with you.

Right to object to the processing (Art. 21 GDPR) of your personal data. This right exists if we invoke a legitimate interest (or that of a third party) and your particular situation leads you to object to the processing for this reason, as you consider your fundamental rights and freedoms to be impaired. You also have the right to object if your personal data are processed for the purpose of direct marketing. In some cases, we may demonstrate compelling reasons for processing that are worthy of protection and that outweigh your rights and freedoms.

Right not to be subjected to automated decision-making (Art. 22 GDPR) (including profiling) if this would significantly affect you. Since we do not engage in such activities, this right is in practice not relevant to your use of the website.

Right to revoke consent at any time (Art. 7 para. 3 GDPR) if we need your consent to process your personal data. However, this has no effect on the lawfulness of the processing prior to the revocation of consent. If you revoke your consent, we may no longer be able to provide you with certain products, content or services. However, we will inform you of this at the time of revocation.

Right to complain to a supervisory authority. The supervisory authority responsible for us is:

The State Commissioner for Data Protection and the Right to Inspect Files:
Dagmar Hartge
Stahnsdorfer Damm 77
14532 Kleinmachnow

7. Changes to this privacy policy

This privacy policy may be updated or otherwise changed at any time. You will be notified of any changes to our privacy policy by posting the amended version on the website.

This version was last modified on the date indicated below. Older versions can be requested from us.

Last modified on: 03.09.2024